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Privacy policy

Theo Jones Recruitment Limited t/a theo
Last updated: 17th November, 2025

At theo, we take your privacy seriously — and we explain everything clearly, without the usual legal waffle. This policy sets out what we collect, why we collect it, how we use it, and the rights you have over your data.

1. Who We Are

Theo Jones Recruitment Limited (theo)
Suite 1 Sterling House, Langston Road, Loughton, Essex, IG10 3TS
hello@theooo.com
We are the data controller for www.theooo.com.

2. The Data We Collect

Candidate data, client data, refer-a-friend data, website analytics, cookies, communication history, CVs, personal information, ID documents.

3. How We Collect Your Data

Applications, CV uploads, forms, WhatsApp, email, newsletters, analytics tools, vacancy submissions, referral forms, website use.

4. How We Use Your Data and Why

  • Job applications (Contract & Legitimate Interest)
  • Candidate database (Legitimate Interest)
  • Forwarding CVs (Consent & Legitimate Interest)
  • Marketing (Legitimate Interest)
  • Refer-a-friend (Legitimate Interest)
  • Client data (Contract or Legitimate Interest)
  • Sensitive documents (Legal Obligation & Explicit Consent)
  • Analytics (Consent)

5. Sharing Your Data

Internal CRM, Google Analytics, Mailchimp, cloud hosting, recruitment clients.

6. International Transfers

Some providers store data outside the UK/EEA with appropriate safeguards.

7. Retention

Data kept indefinitely unless deletion is requested.

8. Your Rights

Access, correction, deletion, objection, restriction, portability, withdraw consent, complain to ICO.

9. Cookies

Essential and analytics cookies (with consent via cookie banner).

10. Children

Not targeted at under-18s.

11. Security

Secure hosting, access controls, SSL, monitoring.

12. Complaints

Contact Zak Holman at hello@theooo.com or the ICO.

13. Changes

Policy may be updated periodically.

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